Committee Chair
Role Summary
The Committee Chair leads the pack committee and is responsible for the overall administration, oversight, and support of the pack program. While the Cubmaster leads the Scouts, the Committee Chair leads the adult team — ensuring the pack is organized, funded, legally compliant, and well-staffed. The Committee Chair is the primary liaison between the pack and the Charter Organization (Glenmont Elementary PTA).
Requirements
- Age: 21 years or older (assistant may be 18+)
- Registration: Must be a registered adult leader of BSA
- Selection: Selected by the Pack Committee, approved by the Charter Organization Representative
- Required Training:
- Youth Protection Training (YPT) — renew every 2 years
- Pack Committee Challenge (online at my.Scouting.org)
- Access: Full access to pack bank account, pack website, and Facebook page
Core Responsibilities
- Maintain close relationship with the Charter Org Rep and Glenmont Elementary PTA to ensure program meets BSA and charter organization requirements
- Confer with Cubmaster on policy matters and program support
- Call and preside at monthly pack committee meetings
- Assign duties to committee members and hold them accountable
- Conduct the annual pack program planning conference and monthly pack leaders’ meetings
- Annually recharter the pack; complete Journey to Excellence documentation
- Enter all service hours with Council for the pack and dens
- Organize BSA Health forms for all Scouts and adults; maintain BSA Activity Consent forms
- Maintain pack website and Facebook page (may delegate to Secretary, Webmaster, or Public Relations Coordinator)
- Work with Treasurer to develop the annual budget
- Delegate responsibilities to adults to ensure quality program
- Ensure positions of Cubmaster and Assistant Cubmaster are filled
- Ensure every den has a Den Leader and Assistant Den Leader
- Form new dens as necessary (optimal den size is 6–8 Scouts)
- Secure meeting facilities at Glenmont Elementary (submit space request forms for cafeteria/gym)
- Ensure all registered leaders have completed YPT
- Educate pack families about the Cub Scout program
- Maintain relationships with local Scouts BSA troops for Arrow of Light crossover
- Support the policies of the BSA
- Write thank-you letters to donors
- Conduct and maintain the Pack Resource Survey
- Approve all Pack/Den Leader awards
Reports To / Works With
| Relationship | Role |
|---|---|
| Reports to | Charter Org Rep (for charter matters) |
| Partners with | Cubmaster, Treasurer, Secretary |
| Supervises | All committee members (Advancement, Program, Membership, Fundraising, Popcorn) |
| Coordinates with | District Commissioner, District Executive |
Current Holder
| Josh McWilliam | chair@pack232.com | jmcwilliam@gmail.com | (518) 229-6759 |
Key Resources
| Resource | Location |
|---|---|
| Committee meetings guide | meetings.md |
| Rechartering process | rechartering.md |
| Facilities (Glenmont Elementary) | facilities.md |
| Agent support | agent/README.md |
| Committee Chair Guide (BSA) | docs/Training/Positions/Committee Chair/Committee Chair Guide.md |
| Selecting Cub Scout Leadership | docs/Training/Positions/Committee Chair/Selecting Cub Scout Leadership Guide.md |
| Position descriptions | docs/Training/Positions/Pack1232LeadershipPositionDescriptions.md |
| Training requirements | ../_shared/training-requirements.md |
| BSA policies | ../_shared/bsa-policies.md |
| Pack calendar | ../_shared/calendar.md |
Your Tasks
Recurring responsibilities from the Pack 232 annual calendar that involve this role. Owner = primary responsibility; Involved = supporting role.
| Task | Type | When | Your Role | |—|—|—|—|
| Committee Meeting Notice & Agenda | administrative | Every month | Involved |
| Committee Meeting | administrative | Every month | Owner |
| Leadership Vacancy Recruitment | administrative | Every month | Owner |
| Service Hours Reporting to Council | administrative | Every month | Owner |
| Leader Reimbursement Processing | financial | Every month | Involved |
| BSA Unit Money-Earning Application | fundraising | Every month | Involved |
| YPT Renewal Tracking | training | Every month | Involved |
Your Events
Event-related tasks from the Pack 232 events calendar. Click the event name to see the full event page.
| Event | Task | When | Your Role | |—|—|—|—|
| Annual Program Planning Conference | Annual Program Planning Conference | Jul | Involved |
| New Family Orientation | New Family Orientation Meeting | Sep | Involved |
| New Family Orientation | New Family Orientation Meeting | Oct | Involved |
| Blue & Gold Banquet | Blue & Gold Banquet: Venue & Date Booking | Dec | Owner |
| Pinewood Derby | Pinewood Derby: Gym Reservation | Dec | Owner |
| Charter Presentation Ceremony | Charter Presentation Ceremony | Jan | Owner |
| Blue & Gold Banquet | Blue & Gold Banquet: Final Planning | Jan | Involved |
| Blue & Gold Banquet | Blue & Gold Banquet | Feb | Involved |
| Pinewood Derby | Pinewood Derby: Track Storage | Mar | Involved |
| Pinewood Derby | Pinewood Derby Race | Mar | Involved |
| Pinewood Derby | Pinewood Derby: Kit Purchase & Distribution | Mar | Involved |
| End-of-Year Pack Meeting | End-of-Year Pack Meeting | May | Involved |
Your Training
Required and recommended training courses for this position. Complete these at training.scouting.org.
| Course | Code | Duration | Status |
|---|---|---|---|
| CS19 Welcome | SCO_450 | 2 min | Required |
| CS19 Aims and Methods of Cub Scouting | SCO_451 | 6 min | Required |
| CS19 Cub Scout Uniforms | SCO_454 | 5 min | Required |
| CS19 Conducting a Pack Committee Meeting | SCO_459 | 9 min | Required |
| CS19 Involving Adults in Cub Scouting | SCO_462 | 9 min | Required |
| CS19 Pack Structure | SCO_463 | 8 min | Required |