Accounts Receivable Coordinator
Role Summary
The Accounts Receivable Coordinator handles the collection of payments owed to the pack — dues, event fees, campout fees, and other charges. This role ensures families pay on time and follows up on outstanding balances, freeing the Treasurer to focus on accounting and budgeting.
Reports To
| Relationship | Role |
|---|---|
| Reports to | Treasurer |
| Works with | Den Leaders, Secretary, Popcorn Coordinator |
Core Responsibilities
- Track outstanding payments from families (dues, event fees, campout costs)
- Send payment reminders to families with overdue balances
- Coordinate with den leaders to identify families who have not paid event fees
- Process payments received via WooCommerce, Square, Venmo, PayPal, or cash/check
- Report collection status to the Treasurer at each committee meeting
- Work with the Treasurer on hardship situations — connect families with Scout account credits or payment plans
- Maintain a clear, up-to-date ledger of receivables
Key Dates / Timeline
| When | Task |
|---|---|
| September | Collect annual dues from all families |
| Before each event | Collect event fees; report paid/unpaid to Treasurer |
| September–November | Collect popcorn sale proceeds from families (coordinate with Popcorn Coordinator) |
| Monthly | Report outstanding balances to Treasurer before committee meeting |
Current Holder
[vacant]