Medical Forms Coordinator
Role Summary
The Medical Forms Coordinator collects and maintains BSA health forms (Annual Health and Medical Records) for all registered Scouts and adults in Pack 232. Having current health forms available at every event is a BSA safety requirement.
Reports To
| Relationship | Role |
|---|---|
| Reports to | Secretary |
| Works with | Den Leaders, Cubmaster, Program Chair |
Core Responsibilities
- Collect BSA Annual Health and Medical Records from all registered Scouts and adults at the start of each program year
- Follow up with families who have not submitted forms by the first pack event
- Maintain organized, accessible copies of all health forms (physical binder and/or secure digital copies)
- Bring health forms to every pack event, campout, and outing
- Ensure health forms are updated annually or when a Scout’s medical situation changes
- Coordinate with the Secretary on BSA Activity Consent forms
- Remind families before campouts and special events to update forms if needed
- Securely store and handle all medical information in compliance with BSA privacy policies
Key Dates / Timeline
| When | Task |
|---|---|
| August–September | Distribute health form packets to all families; collect completed forms |
| Before each event | Verify forms are on hand for all participants |
| January | Mid-year check: follow up on any missing or expired forms |
| Year-round | Process new member forms as families join |
Current Holder
[vacant]
Key Resources
- Secretary role overview
../_shared/bsa-policies.md- BSA Annual Health and Medical Record form (available from Twin Rivers Council or scouting.org)