BSA Policy Overview

All unit fundraising must comply with BSA’s Fiscal Policies and Procedures for Units. The key requirements:

  1. Pre-approval required for all fundraising activities other than the annual popcorn sale
  2. Charter organization must approve all money-earning activities
  3. Twin Rivers Council must approve via the Unit Money-Earning Application
  4. No activities may begin until both approvals are in hand

The Annual Popcorn Sale

The annual Trails End popcorn sale is the only pre-approved fundraiser — no Money-Earning Application is needed. The Popcorn Coordinator manages this sale. See popcorn-coordinator/.

Unit Money-Earning Application Process

For any other fundraising activity:

  1. Draft the application: Describe the proposed fundraising activity, projected proceeds, and how funds will be used
  2. Charter org approval: Submit to the Committee Chair, who coordinates with the Charter Org Rep (Glenmont Elementary PTA)
  3. Council approval: Submit to Twin Rivers Council — trcscouting.org
  4. Begin only after approval: Do not collect money or publicize the fundraiser until both approvals are received

Application form: docs/Training/Positions/Treasurer/Additional Treasurer Resources/BSA/2024-11-24 - BSA Unit Money-Earning Application.md

Prohibited Activities

  • Soliciting gifts or donations (not tax-deductible at unit level; units should not ask for donations)
  • Fundraising activities not approved by council (e.g., selling items at school without approval)
  • Using Scouts to solicit commercial sponsorships without approval

Allowable Fundraising Activities (with approval)

Examples of commonly approved unit money-earning activities:

  • Caroling with donation box (for a designated charity — coordinate with Community Service Coordinator)
  • Car washes
  • Bake sales
  • Concession booth at community events

All require the Money-Earning Application.

Source

docs/Training/Positions/Treasurer/Additional Treasurer Resources/BSA/BSA Fiscal Policies and Procedures for Units.md

docs/Training/Positions/Fundraising Chair/Fundraising Chair Guide.md

This site uses Just the Docs, a documentation theme for Jekyll.