Committee Chair

Role Summary

The Committee Chair leads the pack committee and is responsible for the overall administration, oversight, and support of the pack program. While the Cubmaster leads the Scouts, the Committee Chair leads the adult team — ensuring the pack is organized, funded, legally compliant, and well-staffed. The Committee Chair is the primary liaison between the pack and the Charter Organization (Glenmont Elementary PTA).

Requirements

  • Age: 21 years or older (assistant may be 18+)
  • Registration: Must be a registered adult leader of BSA
  • Selection: Selected by the Pack Committee, approved by the Charter Organization Representative
  • Required Training:
    • Youth Protection Training (YPT) — renew every 2 years
    • Pack Committee Challenge (online at my.Scouting.org)
  • Access: Full access to pack bank account, pack website, and Facebook page

Core Responsibilities

  • Maintain close relationship with the Charter Org Rep and Glenmont Elementary PTA to ensure program meets BSA and charter organization requirements
  • Confer with Cubmaster on policy matters and program support
  • Call and preside at monthly pack committee meetings
  • Assign duties to committee members and hold them accountable
  • Conduct the annual pack program planning conference and monthly pack leaders’ meetings
  • Annually recharter the pack; complete Journey to Excellence documentation
  • Enter all service hours with Council for the pack and dens
  • Organize BSA Health forms for all Scouts and adults; maintain BSA Activity Consent forms
  • Maintain pack website and Facebook page (may delegate to Secretary, Webmaster, or Public Relations Coordinator)
  • Work with Treasurer to develop the annual budget
  • Delegate responsibilities to adults to ensure quality program
  • Ensure positions of Cubmaster and Assistant Cubmaster are filled
  • Ensure every den has a Den Leader and Assistant Den Leader
  • Form new dens as necessary (optimal den size is 6–8 Scouts)
  • Secure meeting facilities at Glenmont Elementary (submit space request forms for cafeteria/gym)
  • Ensure all registered leaders have completed YPT
  • Educate pack families about the Cub Scout program
  • Maintain relationships with local Scouts BSA troops for Arrow of Light crossover
  • Support the policies of the BSA
  • Write thank-you letters to donors
  • Conduct and maintain the Pack Resource Survey
  • Approve all Pack/Den Leader awards

Reports To / Works With

Relationship Role
Reports to Charter Org Rep (for charter matters)
Partners with Cubmaster, Treasurer, Secretary
Supervises All committee members (Advancement, Program, Membership, Fundraising, Popcorn)
Coordinates with District Commissioner, District Executive

Current Holder

Josh McWilliam chair@pack232.com jmcwilliam@gmail.com (518) 229-6759

Key Resources

Resource Location
Committee meetings guide meetings.md
Rechartering process rechartering.md
Facilities (Glenmont Elementary) facilities.md
Agent support agent/README.md
Committee Chair Guide (BSA) docs/Training/Positions/Committee Chair/Committee Chair Guide.md
Selecting Cub Scout Leadership docs/Training/Positions/Committee Chair/Selecting Cub Scout Leadership Guide.md
Position descriptions docs/Training/Positions/Pack1232LeadershipPositionDescriptions.md
Training requirements ../_shared/training-requirements.md
BSA policies ../_shared/bsa-policies.md
Pack calendar ../_shared/calendar.md

Your Annual Tasks

Tasks and events from the Pack 232 annual task list that involve this role. Owner = primary responsibility; Involved = supporting role.

| Task | Type | When | Your Role | |—|—|—|—|

Committee Meeting administrative Every month Owner
Committee Meeting Notice & Agenda administrative Every month Involved
YPT Renewal Tracking training Every month Involved
Leadership Vacancy Recruitment administrative Every month Owner
Leader Reimbursement Processing financial Every month Involved
BSA Unit Money-Earning Application fundraising Every month Involved
Service Hours Reporting to Council administrative Every month Owner
Annual Program Planning Conference program Jul Involved
Draft Upcoming-Year Budget financial Jul Involved
Leader Roster Review administrative Jul Owner
Draft Upcoming-Year Budget financial Aug Involved
Glenmont Elementary Space Requests administrative Aug Owner
Fall Activity Schedule Planning outdoor Aug Involved
New Family Orientation Meeting recruitment Sep Involved
Annual Budget Approval financial Sep Owner
BSA Health Forms Collection administrative Sep Involved
Annual Dues Collection financial Sep Involved
New Family Orientation Meeting recruitment Oct Involved
Recharter: Pull Current Roster administrative Oct Owner
Recharter: YPT Status Check administrative Oct Owner
Recharter: Collect & Route Adult Applications administrative Oct Involved
Recharter: Collect & Route Adult Applications administrative Nov Involved
Recharter: Charter Org Rep Signs Applications & Roster administrative Nov Involved
Journey to Excellence Documentation administrative Nov Owner
Recharter Submission to Council administrative Dec Owner
Blue & Gold Banquet: Venue & Date Booking program Dec Owner
Pinewood Derby: Gym Reservation program Dec Owner
Charter Presentation Ceremony administrative Jan Owner
Blue & Gold Banquet: Final Planning program Jan Involved
Blue & Gold Banquet program Feb Involved
Next-Year Den Leadership Recruitment administrative Feb Owner
Pinewood Derby: Kit Purchase & Distribution program Mar Involved
Pinewood Derby Race program Mar Involved
Pinewood Derby: Track Storage administrative Mar Involved
Mid-Year Budget Review financial Apr Involved
Journey to Excellence Progress Check administrative Apr Owner
Parent Annual Skills & Program Survey administrative May Owner
End-of-Year Pack Meeting program May Involved
Year-End Den Leader Check-In administrative Jun Involved
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