Agenda: https://docs.google.com/document/d/1SJi99pgcZKAGMAgNU-RmSD2ro_T8iJz_EAWV1XsuNn8/edit?usp=drive_link

Meeting Notes

VIEW RECORDING - 47 mins (No highlights)

Meeting Purpose

Review pack status, finances, and plan upcoming events.

Key Takeaways

Finances Strong: The pack’s balance will reach ~$13.5k after pending deposits, driven by a highly successful popcorn sale that netted ~$10k. Mug Order Canceled: The committee canceled the $1,000 mug order, citing the cost (10% of budget) and a preference for using funds on mission-aligned activities like scout accounts and guest speakers. December Meeting Set: The pack meeting is this Thursday, featuring four STEM activities. Pinewood Derby cars will be distributed, with Bob bagging cars for Weeblos and Lions and Elizabeth bagging for all other dens. AOL Gettysburg Trip: AOLs can join Troop 75’s Gettysburg trip (April 8–11) if they complete rank requirements by the end of March, allowing them to register with the troop early.

Topics

Pack Status & Membership

Training: The pack is 100% trained. Wood Badge: Mike McGuire completed his Wood Badge ticket, which included creating the Cubby’s Closet, running two fundraisers, and developing recruitment and parent guides. Membership: 54 scouts. Upcoming Renewals (12/31): Crumb, Heckathorne, Wind, Baldwin, Crowns, Lynch, Morrissey, and Soleil families. Den leaders should follow up. Expired (11/30): McKenzie and Jordan families.

Financials

Current Balance: $6,117.70 Pending Deposits (~$7.4k): Monster Mashery: $140 Food Sales: $5,129.30 Howe Caverns: $1,175 Donation in lieu: $3,500 Popcorn Payout: $1,212 Projected Balance: ~$13,502 Outstanding Liabilities (~$500): Leader reimbursements Mike McGuire (Howe Caverns, shed supplies, FastSigns) School Space Rentals Pinewood Derby Cars: In Hand: 19 cars (from Elizabeth’s basement) + 7 Lego cars (for Lions). On Order: 39 more cars. Distribution Plan: Bob will bag cars for Weeblos and Lions; Elizabeth will bag for all other dens.

Popcorn Fundraiser Review

Results: $16,500 in sales → ~$10,000 net profit, exceeding the $10k goal. Donations: $4,300 (from show-and-sells). Scout Accounts: ~$1,300 allocated. Recognition: Top Seller: Raymond McGuire. Awards: Elizabeth has “Top Popcorn Seller” badges; Josh will order the Kernel Cup. Council Standing: 2nd in district, 8th in council for upfront sales. In-Lieu Donations: ~$700 still pending. Solution: Use QuickBooks invoicing to accept credit cards. This routes 1099-K reporting to the pack’s EIN, avoiding personal tax liability for leaders.

Fundraising & Bottle Shed

Bottle Shed: Status: Operational; fire department and others have used it. Maintenance: A spring (April/May) repaint is planned. Action: Elizabeth to give the key to the fire department contact. Holiday Match: Josh will submit the holiday match request by Christmas, using the fire department’s EIN as the charity.

December Pack Meeting

Date: This Thursday. Leadership: Richard will run the meeting; Elizabeth will help set up but must leave for a concert. Activities (4 STEM Stations): Balloon-Powered Lego Cars: Josh to lead. Spaghetti Tower: Chris/Sharon to lead. Fizzy Fun Reaction: Richard to lead. Silly Putty: Rob to lead (needs Borax). Awards & Distribution: Patches: Howe Caverns and Campree patches will be distributed by den to save time. Pinewood Derby Cars: Distribution plan is set (see “Financials”).

Upcoming Events

Stuff a Stocking (12/11): 6–8 PM with Troop 75. ~17 people attending; ice cream provided. MySci (12/20): 10 AM–12 PM. Passes: Josh booked a library pass for 2 adults/4 kids. Elizabeth will seek more passes to reduce costs. Payments: Due at the pack meeting or MySci. First Day Hike (1/1): 10 AM–1 PM at Rotary Scout Reservation. Free; RSVP on Black Pug & Scout Book. Snow Tubing (1/10): Sharon to confirm group rate (15–20 people) and update the calendar invite. Cub Yukon (End of Jan): $5 registration at Lawson Lake. Winter Cabin Camping (Feb): Planning meeting in January. Seneca, Uline, and a backup cabin are booked.

Next Steps

Elizabeth: Provide Bob with an updated roster for Pinewood Derby car bagging. Bag Pinewood Derby cars for all dens except Weeblos and Lions. Give the bottle shed key to the fire department contact. Investigate library passes for the MySci outing. Bob: Bag Pinewood Derby cars for Weeblos and Lions. Work with Josh to use QuickBooks for pending popcorn donations. Sharon: Confirm snow tubing group rate and update the calendar invite. Josh: Lead the Balloon-Powered Lego Car activity at the pack meeting. Submit the holiday match request by Christmas. Order the Popcorn Kernel Cup award. Rob: Purchase Borax for the Silly Putty activity. Lead the Silly Putty activity at the pack meeting. Ben: Ensure all AOL rank requirements are completed by the end of March to enable early crossover for the Gettysburg trip.

Pack 232 Committee / Leader Meeting Minutes — December 2025

Called by: Josh McWilliam
Note Taker: Daniel O’Brien
Meeting Time: December 07, 2025, 8:00 - 8:30 PM, Cubmaster / Den Leader Meeting to Follow 8:30 - 9:00 PM