Here are the meeting minutes for the Nov meeting.

Impromptu Google Meet Meeting - November 02

VIEW RECORDING - 46 mins (No highlights)

Meeting Purpose

Review pack status, finances, and plan upcoming activities.

Key Takeaways

Popcorn sales are nearing the $10k goal, which funds the pack’s annual expenses. The final push requires filling 3 open show-and-sell shifts and collecting donations-in-lieu. The bottle return shed project is on track for completion by EOW, with the shed donated and a plan in place for modification and servicing. The pack is 98% trained; once Chris and Richard complete their required hazardous weather training, the pack will unlock a free cabin rental and a $150 gift card. November activities are set, including a geology-themed pack meeting and a trip to Howe Caverns. The December pack meeting will be a STEM station event, with volunteers needed to lead activities.

Topics

Training & Membership

Training Status: 98% trained. Blocker: Chris and Richard need to complete their required hazardous weather training. Incentive: Completing this training unlocks a free cabin rental at Rotary Scout Reservation (for the 2026 season) and a $150 gift card. Membership Status: 57 scouts. Growth: 6 new scouts joined last month. Retention: 3 renewals are due by EOM. Recruitment Drive: Twin Rivers Council is offering a pizza/ice cream party if the pack adds 10% more scouts (6 scouts) in Nov/Dec.

Treasurer’s Report

Assets: ~$5,320 (pre-popcorn deposits). Liabilities: ~$162 (bottle shed supplies, Clement School rental). Monster Mashery: $1,265 collected vs. $1,300 budget; $355 in receivables outstanding. Popcorn Sales: Total Sales: ~$9,980. Deposits: ~$2,000 in cash/Busy Card funds will be deposited tomorrow. Donations-in-Lieu: Bob will begin contacting families who did not sell popcorn. Electronic Billing: The committee will revisit the ban on electronic payments (e.g., PayPal), which was implemented to avoid tax reporting thresholds for the charter organization.

Fundraising Initiatives

Popcorn Sales Push: Goal: Reach $10,000 in total funds raised to cover annual pack expenses. Need: Fill 3 open show-and-sell shifts and collect donations-in-lieu. Inventory: Josh will retrieve more popcorn from council to ensure variety for the final sales. Bottle Return Shed: Status: Shed donated and at the firehouse. Action: Elizabeth will stain the shed tomorrow and plan the bottle-drop modification. Servicing: Just Making Sense (Ravina) will empty the shed. Budget: Elizabeth will use the previously approved $1,000 budget for signage. New Fundraiser Ideas: Duck Donuts: Sell cards for a high-value donut package. George’s Market Cider Donuts: A different troop earned $1,100 profit in 8 hours selling these at a Stewart’s. Hoffman Car Wash: Richard will renew this passive fundraiser due to renewed interest.

November Activities

Scouting for Food Pickup: Nov 8. Pack Meeting (Geology): Nov 13 at Clement Elementary. Theme: Geology activities led by Cub Master Emeritus James Cassione, covering topics for a NOVA award. AOLs: Will perform a skit/song. Howe Caverns Trip: Nov 15. Goal: Reach a group rate threshold (15-20 people). RSVP Deadline: Nov 5 (flexible). Payment: Bob will register attendees directly to simplify funds transfer. TRC Rockets & BB Day: Nov 23 at Rotary Scout Reservation. Note: Rocket activities are geared toward older scouts.

December & January Planning

Stocking Stuffing: Dec 10 with Troop 75. Purpose: Service project for scouts to earn requirements. Pack Meeting (STEM): Dec 11. Theme: STEM activity stations. Volunteers: Bob, Ben, and Melissa will research and lead stations. MySci Trip: Dec 20. Goal: Reach a group rate threshold. Purpose: Pairs with the STEM meeting to fulfill requirements for the Science Everywhere NOVA award. First Day Hike: Jan 1 at Rotary Scout Reservation. Rationale: Familiarizes scouts with the camp and leverages guided hikes.

Den Updates

Lions (3 scouts): No den leader. Parent partners are reluctant to rotate leadership. Plan: Elizabeth is coordinating a police department visit for November. Bears (1 scout): No den leader. The scout meets with the Wolf den for now. Need: More scouts and parent leaders for the Lion and Bear dens.

Next Steps

Chris & Richard: Complete hazardous weather training to unlock pack incentives. Bob: Deposit ~$2,000 in popcorn funds. Contact families for donations-in-lieu, using the list from Elizabeth. Register attendees for the Howe Caverns trip. Elizabeth: Stain the bottle return shed and finalize the modification plan tomorrow. Order signage for the shed. Send Howe Caverns RSVP reminder with a flexible deadline. Melissa, Ben, & Bob: Research and plan STEM activities for the December pack meeting. Sharon: Get group rate pricing for the February snow tubing trip. Josh: Sync with Rhonda on outstanding popcorn inventory. Update the pack website calendar link. Committee: Revisit the electronic billing ban.

Action Items

Email Brooks family re: outstanding Monster Mashery payment - WATCH (5 secs) Deposit $1,718 popcorn donations - WATCH (5 secs) Deposit ~$300 popcorn cash - WATCH (5 secs) Revisit e-billing/PayPal w/ Firehouse; explore EIN account - WATCH (5 secs) Email Bob list of families below popcorn threshold (exclude new scouts) - WATCH (5 secs) Add Brown family donation to popcorn leaderboard - WATCH (5 secs) Email pack re: remaining popcorn show-and-sell shifts - WATCH (5 secs) Email Ronda re: popcorn inventory/sales; coordinate returns for upcoming show-and-sells - WATCH (5 secs) Stain bottle shed; assess/install bottle-drop door - WATCH (5 secs) Order bottle shed signs: instructions + donor thank-you - WATCH (5 secs) Renew Hoffman Car Wash fundraiser; send out info - WATCH (5 secs) Update pack website events to link to calendar - WATCH (5 secs) Prepare/perform AOL skit/song at Nov 13 PAC meeting - WATCH (5 secs) Email pack re: Howe Caverns RSVP by Nov 5; then register/pay group - WATCH (5 secs) Remind den to RSVP for Howe Caverns at Nov 5 den meeting - WATCH (5 secs) Research/propose STEM activities for Dec 11 PAC - WATCH (5 secs) Check snow tubing group rate; text Elizabeth - WATCH (5 secs) Email Charlesworth/Cheryl re: free cabin rental for Feb 2026 - WATCH (5 secs) Complete Hazardous Weather training - WATCH (5 secs)

Pack 232 Committee / Leader Meeting Minutes — November 2025

Called by: Josh McWilliam
Note Taker: Daniel O’Brien
Meeting Time: November 02, 2025, 8:00 - 8:30 PM, Cubmaster / Den Leader Meeting to Follow 8:30 - 9:00 PM