The Treasurer owns Pack 232’s financial health. This means maintaining accurate, up-to-date financial records across all the pack’s accounts, reporting regularly to the committee, driving the annual budget process, and ensuring that every family understands how the pack raises and spends its money. The Treasurer also manages the pack’s financial accounts (Broadview Credit Union, PayPal, Square, Venmo, WooCommerce) and processes all reimbursements.
Requirements
Age: 21 years or older
Registration: Must be a registered adult leader of BSA (must submit adult application)
Selection: Selected by the Pack Committee, approved by the Charter Organization
Required Training:
Youth Protection Training (YPT) — renew every 2 years
Pack Committee Challenge (online at my.Scouting.org)
Access: Full access to the pack’s bank account (Broadview Credit Union); access to PayPal, Square, Venmo, WooCommerce
Owned Outcomes
The Treasurer is accountable for these outcomes:
Financial records are preserved and kept up to date
Accounts receivable and payable are kept current
The Pack Committee is informed about financial health and risks at every meeting
The pack plans its year based on a budget and adheres to it throughout the year
Parents understand how the pack raises and spends its money
Core Responsibilities
Help the committee and Cubmaster establish a sound financial program with a budget plan
Maintain the pack’s Broadview Credit Union bank account; arrange for all disbursements to be approved by two authorized signatories (Cubmaster, Committee Chair, Secretary, or Treasurer)
Approve all budget expenditures; check disbursements against budget allowances; pay bills by check (Committee Chair approves before payment)
Collect dues, outing fees, and popcorn proceeds from Scouts/families
Keep up-to-date financial records in QuickBooks Online; reconcile all accounts monthly
Credit each Scout with payment of dues; maintain individual Scout accounts
Report on the pack’s financial condition at every monthly committee meeting
Provide petty cash/debit card for leader expenses; track expenditures
Coordinate with Popcorn Coordinator on popcorn sale accounting (September–November)
Seek and prepare grant applications for large pack purchases
Ensure pack purchases are exempt from New York sales tax
Sign tax donation receipt forms
Guide the pack in council-approved money-earning projects