Program Chair

Role Summary

The Program Chair coordinates Pack 232’s program activities — camping trips, special events, pack meeting activities, community service, and outdoor adventures. This role ensures the pack delivers a fun, safe, and engaging program throughout the year. The Program Chair works closely with the Cubmaster and committee and oversees a team of event-specific coordinators.

Note: This role was previously called “Activities Chair.” It also now encompasses the former Service Chair responsibilities through the Community Service Coordinator.


Requirements

  • Age: 21 years or older
  • Registration: Registered adult leader of BSA; current with YPT
  • Selection: Selected by the Committee Chair
  • Required Training:
    • Youth Protection Training (YPT) — renew every 2 years
    • Pack Committee Challenge (online at my.Scouting.org)
  • Recommended Training: BALOO — required before any pack overnight campout
  • Access: No bank account access

Core Responsibilities

  • Help the Cubmaster plan and arrange outdoor activities and pack events
  • Oversee event-specific coordinators (see below) and ensure each event is properly planned
  • Arrange for property use and fire permits
  • Arrange for safe transportation for events when needed
  • Plan first aid coverage for all activities
  • Help Webelos/AOL den leaders plan overnight campouts; help arrange equipment
  • Arrange Safe Swim Defense implementation for all outings involving swimming
  • Arrange Safety Afloat implementation for all outings involving boating
  • Ensure at least one BALOO-trained adult is present at any pack campout
  • Help promote day camp and resident camp opportunities
  • Be aware of and implement BSA health and safety requirements at all events
  • Review all activities to ensure compliance with Guide to Safe Scouting
  • Oversee community service projects (through the Community Service Coordinator)

Coordinator Positions

The Program Chair oversees these coordinator positions:

Position File Current Holder
Pinewood Derby Coordinator pinewood-derby-coordinator.md [vacant]
Winter Camping Coordinator winter-camping-coordinator.md [vacant]
Spring Camping Coordinator spring-camping-coordinator.md [vacant]
Fall Camping Coordinator fall-camping-coordinator.md [vacant]
Summer Camping Coordinator summer-camping-coordinator.md [vacant]
Pack Meeting Activity Coordinator pack-meeting-activity-coordinator.md Sharon Heckathorne
Pack Meeting Snackmaster pack-meeting-snackmaster.md [vacant]
Equipment Coordinator equipment-coordinator.md [vacant]
Community Service Coordinator community-service-coordinator.md [vacant]
Misc. Council Activities Coordinator misc-council-activities-coordinator.md [vacant]
Misc. Pack Activities Coordinator misc-pack-activities-coordinator.md [vacant]

Reports To / Works With

Relationship Role
Reports to Committee Chair
Partners with Cubmaster
Coordinates Event coordinators listed above
Works with Webelos/AOL Den Leaders (for camping), Assistant Cubmaster — Grubmaster (food at campouts)

Current Holder

[vacant] activities@pack232.com

Key Resources

Resource Location
Event planning guide event-planning.md
Camping guide camping.md
Service project planning service-project-planning.md
Agent support agent/README.md
Activity Chair Guide (BSA) docs/Training/Positions/Activity Chair/Activity Chair Guide.md
Service Chair Guide (BSA) docs/Training/Positions/Service Chair/Service Chair Guide.md
Training requirements ../_shared/training-requirements.md
BSA policies ../_shared/bsa-policies.md
Pack calendar ../_shared/calendar.md

Your Annual Tasks

Tasks and events from the Pack 232 annual task list that involve this role. Owner = primary responsibility; Involved = supporting role.

| Task | Type | When | Your Role | |—|—|—|—|

Pack Meeting program Every month Involved
Committee Meeting administrative Every month Involved
Annual Program Planning Conference program Jul Involved
Draft Upcoming-Year Budget financial Jul Involved
Summer Activity & Camp Confirmation outdoor Jul Owner
Draft Upcoming-Year Budget financial Aug Involved
Fall Activity Schedule Planning outdoor Aug Owner
Fall Back to Scouting outdoor Oct Owner
ValleyCats Scout Night outdoor Oct Owner
Scouting for Food service Nov Involved
Blue & Gold Banquet: Venue & Date Booking program Dec Involved
Blue & Gold Banquet: Final Planning program Jan Owner
Blue & Gold Banquet program Feb Involved
Pinewood Derby Race program Mar Involved
Spring Hike Planning outdoor Mar Owner
Spring Hike outdoor Apr Owner
Fall Hike Planning outdoor Jun Owner

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