Fundraising Chair
Role Summary
The Fundraising Chair coordinates Pack 232’s fundraising activities beyond the annual popcorn sale. This includes ensuring all fundraising activities are properly approved by BSA and the charter organization, managing the money-earning application process, and tracking Scout accounts funded through pack fundraisers.
Requirements
- Age: 21 years or older
- Registration: Registered adult leader of BSA; current with YPT
- Selection: Selected by the Committee Chair
- Required Training:
- Youth Protection Training (YPT) — renew every 2 years
- Pack Committee Challenge (online at my.Scouting.org)
- Access: No bank account access; coordinate with Treasurer
Core Responsibilities
- Organize fundraising activities to support the pack’s financial needs
- Ensure all non-popcorn fundraisers are approved by the charter organization and Twin Rivers Council via a BSA Unit Money-Earning Application
- Coordinate efforts to raise money for activities, events, and equipment
- Manage Scout account credits for fundraising participation
- Educate families about BSA money-earning policies
BSA Money-Earning Policies
Key rules all fundraising must follow:
-
Approval required: BSA Unit Money-Earning Application approval is required from both the charter organization and the council before ANY unit fundraising activity (the annual popcorn sale is pre-approved; all other activities need an application)
-
No soliciting gifts: Units should not solicit gifts. Donors to units do not receive a charitable tax deduction. Gifts made to councils or charter organizations cannot be passed through to the unit.
-
Scout accounts: Scouts can credit a reasonable amount of funds earned toward their Scouting expenses. Scouts cannot use funds for non-Scouting purposes and cannot take the money with them if they leave Scouting.
Source: docs/Training/Positions/Treasurer/Additional Treasurer Resources/BSA/BSA Fiscal Policies and Procedures for Units.md
Money-Earning Application Process
For any non-popcorn fundraiser:
- Complete the BSA Unit Money-Earning Application
- Get charter organization approval (Glenmont Elementary PTA / COR)
- Submit to Twin Rivers Council for approval
- Wait for approval before beginning the fundraiser
- Report proceeds to the Treasurer
Source: docs/Training/Positions/Treasurer/Additional Treasurer Resources/BSA/2024-11-24 - BSA Unit Money-Earning Application.md
Coordinator Positions
| Position | File | Current Holder |
|---|---|---|
| Popcorn Coordinator | ../popcorn-coordinator/README.md | Phoung Perez |
| Redemptions Coordinator | redemptions-coordinator.md | [vacant] |
| Grants Coordinator | grants-coordinator.md | [vacant] |
Reports To / Works With
| Relationship | Role |
|---|---|
| Reports to | Committee Chair |
| Coordinates with | Treasurer (proceeds management), Popcorn Coordinator (primary fundraiser) |
| Works with | Committee Chair (charter org approval for activities) |
Current Holder
| [vacant] | fundraising@pack232.com |
Key Resources
| Resource | Location |
|---|---|
| Money-earning policy | money-earning-policy.md |
| Scout accounts | scout-accounts.md |
| Agent support | agent/README.md |
| Fundraising Chair Guide (BSA) | docs/Training/Positions/Fundraising Chair/Fundraising Chair Guide.md |
| BSA Fiscal Policies | docs/Training/Positions/Treasurer/Additional Treasurer Resources/BSA/BSA Fiscal Policies and Procedures for Units.md |
| Money-Earning Application | docs/Training/Positions/Treasurer/Additional Treasurer Resources/BSA/2024-11-24 - BSA Unit Money-Earning Application.md |
| Treasurer role | ../treasurer/README.md |
| Popcorn Coordinator role | ../popcorn-coordinator/README.md |
Your Annual Tasks
Tasks and events from the Pack 232 annual task list that involve this role. Owner = primary responsibility; Involved = supporting role.
| Task | Type | When | Your Role | |—|—|—|—|
| Committee Meeting | administrative | Every month | Involved |
| BSA Unit Money-Earning Application | fundraising | Every month | Owner |